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How to Edit an Email Group

  1. Log in to Email Administration
  2. Click on the group name you would like to edit
  3. Make changes
    • Add/Remove members: New members can be added by entering their account name or email address into the blank line in the Members section and then clicking on the Update button. Members can be removed by blanking out the account name or email address in the Members section and then clicking the Update button.
    • Change options: For a list of group options see options section below
    • Rename group: Enter the new name in the New Group Name text box and click the Rename Group button
  4. Click the Update button

 

Group options

For most cases you will not need to change any of the default group options. Listed below are the options and what they do.

 

  • Real Name: A brief description of the Group. This string is used to compose the comment for this Group E-mail or Signal address
  • Set Reply-To to Group: If this option is selected, the Reply-to: header pointing to the Group address is added to the message copy before it is sent to Group members. This ensures that replies to a message sent to this Group will go back to the Group, not to the message author.
  • Expand Members Groups: If this option is selected, the Group members are checked before a message is copied and sent to member addresses. If a Group member is some other Group in the same Domain, then that Group members are extracted and inserted into the address list. If that Group also has this option enabled, the extracted members are checked, too. This option allows to process Group delivery more efficiently (only one message copy is created for all recipients) and it also helps to avoid duplicates and mail loops.
    If the Group contains 2 other groups (sub-groups) as members and those sub-groups contain the same address, then only one copy of the message is delivered to that address if the Expand option is enabled. If this option is disabled, the copy of the original message will be delivered to both sub-groups, and each sub-group will send its copy of the original message to that address.
  • Remove Author from Distribution: If this option is selected, the message From:address is removed from the (optionally expanded) members list.
  • Disable E-mails: If this option is selected, E-mail messages sent to this Group are rejected
  • Report Delivery to Group: If this option is selected, then a delivery report (if requested) is generated as soon as an E-mail message is copied and re-submitted for delivery to all Group members. If subsequent delivery to any Group member fails, error reports are not generated.
    If this option is not selected, delivery to this Group is processed as "relaying", and the delivery notification options are copied to addresses of all Group members.
    If delivery to any Group member fails, the sender gets an error message.
    If a message was sent with delivery notification requested, the sender will get notification delivery from all Group members.
  • Reject Automatic Messages: If this option is selected, automatic messages (i.e. not "Human-Generated" messages) cannot be sent to this Group
  • Remove To and Cc from Distribution: If this option is selected, all addresses from the message To and Cc fields are removed from the (optionally expanded) members list
  • Disable Signals:If this option is selected, Real-Time Signals sent to this Group are rejected

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    Nate Jarchow — last modified Aug 27, 2010 10:50 AM