Instructions - 2004 Survey

STATE LIBRARY OF IOWA 
2004 PUBLIC LIBRARY GENERAL INFORMATION SURVEY, INSTRUCTIONS (July 1, 2003-June 30, 2004) 

Part 1 

Information in this section will be used to identify the library and to ensure that the data reported for the library is listed correctly in the Iowa Public Library Statistics.

Line 3 Library Service Area. Use the two-character abbreviation only. Use the abbreviation for your LSA. CE=Central, EC=East Central, NC=North Central, NE=Northeast, NW=Northwest; SE-Southeast, SW=Southwest. If you are not sure in which region you are located, please call the State Library (1-800- 248-4483) for help. 

Line 4 ACTUAL NAME OF LIBRARY. Put the name of your library (for example: Carnegie-Stout Public Library). 

Line 5 LIBRARY DIRECTOR/ADMINISTRATOR. This is the name of the person hired to be responsible for operating the library. 

Part 2 

INCLUDE UNFILLED POSITIONS IF A SEARCH IS CURRENTLY UNDERWAY. INCLUDE ALL EMPLOYEES PAID BY THE LIBRARY. 

Lines 6-9 FULL-TIME EQUIVALENT EMPLOYEES. Report figures as of the last day of the fiscal year. To ensure comparable data, 40 hours per week has been set as the measure of full-time employment for this survey. To compute full-time equivalents (FTE) of employees in any category, take the number of hours worked per week by all employees in that category and divide it by 40. When figuring the Full-time Equivalents (FTE), carry your figure to two decimal places, but no more than two. Examples: ABC Library has 2 librarians and 1 clerical employee. One librarian works 20 hours per week, the other works 6. Examples of Lines 6-9 would look like this: 

Line 6-7 PAID LIBRARIANS. 2 00.65 The 00.65 was the result of dividing 26 total hours by 40. Persons with the title of librarian do paid work that usually requires professional training and skill in the theoretical or scientific aspects of library work, or both, as distinct from its mechanical or clerical aspect. Staff members are considered librarians if they do professional library work such as administration, reference, cataloging, or selection. 

Line 8-9 ALL OTHER PAID STAFF. 1 00.13 The 00.13 was arrived at by dividing 5 hours by 40. This includes all other FTE employees paid from the reporting unit budget, including plant operations, security, and maintenance staff. For example, a clerical worker who works 5 hours per week is .13 FTE. 

Line 11-13 LEVELS OF EDUCATION. Use the directions above (6-9) to compute full-time equivalents (FTE) for each level of education. FTE is reported only at the highest level of education completed and not included again for the other levels completed. 

Line 14 NUMBER OF VOLUNTEERS. Report unpaid library workers. Do not include Green Thumb employees or employees paid by another agency. 

Part 3

Show all sources of funds for 2003-04. REPORT ALL INCOME AS WHOLE DOLLARS ONLY; OMIT CENTS. If your library does not have an item in its budget or if the information is not available, enter NA. Enter each source of income on only one line, e.g. if fines and/or fees are included in Line 20, enter "0" in Line 34. 

Line 18 BALANCE CARRIED FORWARD. Include any funds carried over from the previous year. 

Line 19a-19d CAPITAL REVENUE RECEIVED. Report all revenue to be used for major capital expenditures. Examples include funds received for a) site acquisition; b) new buildings; c) additions to or renovation of library buildings; d) furnishings, equipment, and initial book stock for new buildings, building additions, or building renovations; e) library automation systems; f) new vehicles; and g) and other one-time major projects. Include federal, state, local, and other revenue to be used for major capital expenditures. Exclude revenue to be used for replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. Exclude contributions to endowments, income passed through to another agency (e.g., fines), or funds unspent in the previous fiscal year (e.g., carryover). Funds transferred from one public library to another public library should be reported by only one of the public libraries. 

For each line, enter the amount of income received and the amount actually expended (operating income, see explanation for Line 37-41). Report Capital Revenue in line 19. 

Line 20-24 LOCAL GOVERNMENT SOURCES. All tax and non-tax receipts allocated by the city (Line 20) or county (Line 21-24) of the public library, and available for expenditure by the public library. Do NOT include here the value of any contributed or in-kind services and the value of any gifts and donations, fines or fees. In-kind is the provision of services by another agency in place of some cash support, such as a situation in which the city pays the electricity for the library, but not out of the library budget. 

Line 21-24 COUNTY APPROPRIATION. List the county from which you receive the majority of funding on Line 21-22, with the name of the county and the amount received. List the county from which you receive other funding on Line 23-24, with the name of the county and the amount received. If funding is received from more than 2 counties, list additional counties and amounts on a separate attachment. 

Line 25 FEDERAL ASSISTANCE. All revenue received from Federal sources. 

Line 26 DIRECT STATE AID OPEN ACCESS and ACCESS PLUS. Include payments received for participation in the Open Access and Access Plus and Direct State Aid programs. 

Line 27 LIBRARY INFRASTRUCTURE. Include payment received from Library Infrastructure.

 Line 28 OTHER STATE OF IOWA REVENUES. Include any state funds other than Open Access, Access Plus, or Enrich Iowa. 

Line 29 INCOME FROM OTHER CONTRACTING CITIES. Include all funds from contracts for service with other cities, not including your own. 

Line 30 OTHER GOVERNMENTAL REVENUES. All funding, for services rendered, from governmental sources other than those listed in lines 19-29. 

Line 31 OTHER GRANTS. A grant is a sum of money given as financial assistance and intended to foster research or innovative projects. List each grant and the amount received. Use the "Add Group" function if listing 2 or more grants. 

Line 32 OTHER GRANTS (Total). The amount in part A is a total. List the amount actually expended in this fiscal year in part B. 

Line 33 ENDOWMENTS AND GIFTS. Report all gifts and donations of money from all sources, other than grants (Line 31). Include interest on gifts of money. Do NOT include the value of gifts and donations of books or other library materials and equipment. 

Line 34 FINES AND FEES. Report all income from overdue fines, non-resident fees, photocopy fees, equipment rental, etc. 

Line 35 OTHER INCOME. Report all income other than that given in Lines 31-34. Do NOT include the value of any contributed service or the value of "in-kind" gifts and donations. 

Line 36 BALANCE IN SAVINGS OR TRUST ACCOUNTS. Report the balance held at the end of the year. Interest on these accounts should be included in Line 33. 

Line 37-41 OPERATING INCOME. Operating income is 2003-04 income which was used to operate the library in 2003-04. Report only income used for operating expenditures. If the library received $30,000 in income from all sources but only spent $25,000 for standard operating expenditures, the operating income would be $25,000. Include federal, state, or other grants which were used for operating expenditures. Do not include: income for major capital expenditures; contributions to endowments unspent in fiscal year 2004; income passed through to another agency; income such as gift funds or city income placed in a Trust and Agency account; or any funds unspent in the previous fiscal year. 

Line 37 OPERATING INCOME FROM LOCAL GOVERNMENT. Report tax and nontax receipts allocated by the community, district, or county of the public library and available for expenditure by the public library. Do not include here the value of any contributed or in-kind services and the value of any gifts and donations, fines, or fees. Calculate operating income as follows: (a1) Calculate the amount of city appropriation (Line 19b) which is operating income ______; (a2) Calculate the amount of county appropriation (Line 22b, 24b) which is operating income ______; (a3) Calculate the amount of other government revenue (Line 29b, 30b) which is operating income ______; Total a1, a2 and a3 to find the total operating income from local government. 

Line 38 OPERATING INCOME FROM STATE GOVERNMENT. Report funds distributed to public libraries by state government and Direct State Aid for expenditure by the public libraries. This includes FY 2004 funds from Direct State Aid Open Access and Access Plus in Line 26b, Library Infrastructure funding in Line 27b, and other state funding in Line 28b. Do not include federal monies distributed by the states. Calculate the amount of income from state government which was used as operating income. 

Line 39 OPERATING INCOME FROM THE FEDERAL GOVERNMENT. Report federal government funds distributed to public libraries, including LSTA monies distributed by the states. Calculate the amount of income from the federal government (Line 25b) which was used for operating expenses. Do not count funds which were received as income but not completely expended during the fiscal year. 

Line 40 OPERATING INCOME FROM NON-GOVERNMENTAL INCOME. Report operating income other than that reported in Lines 37 through 39. Include, for example, gifts and donations, interest, library fines, and fees for service used for operating expenditures in FY 2004. (This amount is the total of income from Line 32b, (other grants), Line 33b, (endowments and gifts), Line 34b, (fines and fees), and Line 35b, (other income) spent in the current year. Do not include the value of any contributed services or the value of "in-kind" gifts and donations. 

Line 41 TOTAL OPERATING INCOME. Sum of Lines 37 through 40. Total operating income should be in the range of 75-125% of total operating expenditures (Line 62). 

Part 4 

All expenditures including grants and cooperative arrangements. If your library does not have an item in the budget, (e.g. utilities, benefits, etc.), or if an item is not available or not applicable, enter NA. Round all numbers to the nearest whole dollar. To ensure accurate reporting, consult your business officer or city clerk regarding this section. Report only such monies expended during the 2004 fiscal year, regardless of when the monies may have been received from Federal, State, local or other sources. REPORT ALL EXPENDITURES AS WHOLE DOLLARS ONLY, OMIT CENTS. If your library does not have an item in your budget or the information is not available, enter NA. 

Line 42 SALARIES AND WAGES. This amount should be the salaries and wages for all library staff for the fiscal year. Includes salaries and wages before deductions, but exclude "employee benefits." 

Line 43,45 EMPLOYEE (Fringe) BENEFITS. The benefits outside of salaries and wages paid and accruing to employees regardless of whether the benefits or equivalent cash options are available to all employees. Include amounts spent by the reporting unit for direct, paid employee benefits including Social Security, retirement, medical insurance, life insurance, guaranteed disability income protection, unemployment compensation, workmen's compensation, tuition, and housing benefits. Employee benefits paid out of the public library budget should be reported on Line 43. The actual amount of employee benefits paid by the city/county is reported in Line 45. 

Line 46 PRINT MATERIALS. Materials consisting primarily of words and usually produced by making an impression with ink on paper. Included in this category are materials that do not require magnification: books (Line 64), bound periodicals, paperback books, government documents, Braille materials, ephemeral print materials, and the like. 

Line 47 SERIAL (Periodical) SUBSCRIPTIONS. Include here the cost of serial subscriptions, which are publications issued in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals, magazines, newspapers, annuals (reports, yearbooks, etc.), proceedings, and transactions of societies. 

Line 48 MICROFORMS. Include here the expenditures for microforms, which are photographic reproductions of textual, tabular, or graphic materials reduced in size so that they can normally be used only with magnification. The two main types of microforms are microreproductions on transparent material, including roll microfilm, aperture cards, microfiche and ultrafiche, and reproductions on opaque material. 

Line 49-50 See definitions for Video Materials (Line 88), Audio Materials (Line 80) 

Line 51 ELECTRONIC MATERIALS Report all operating expenditures for electronic (digital) materials. Types of electronic materials include e-books, e-serials (including journals), government documents, databases (including locally mounted, full text or not), electronic files, reference tools, scores, maps, or pictures in electronic or digital format, including materials digitized by the library. Electronic materials can be distributed on magnetic tape, diskettes, computer software, CD-ROM, or other portable digital carrier, and can be accessed via a computer, via access to the Internet, or by using an e-book reader. Include equipment expenditures that are inseparably bundled into the price of the information service product. Include expenditures for materials held locally and for remote electronic materials for which permanent or temporary access rights have been acquired. Include expenditures for database licenses. [NOTE: Based on ISO 2789definition.] 

Line 52 COMPUTER SOFTWARE. Enter expenditures for computer software, which includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, WordPerfect, Paradox, Lotus 123, Pagemaker, etc.) 

Line 55 OTHER MATERIAL. Include all expenditures for materials not reported on lines 46-54, such as puzzles, art prints, vertical file subject heading (not individual items), filmstrips, etc. 

Line 57-58 PLANT OPERATION AND MAINTENANCE. Operation of Plant consists of the housekeeping activities concerned with keeping the physical plant open and ready for use. It includes rent (if applicable), cleaning, disinfecting, heating, lighting, communications, power, moving furniture, handling supplies, caring for grounds, and other such housekeeping activities as are repeated somewhat regularly on a daily, weekly, monthly, or seasonal basis. Include minor repairs (e.g. broken windows). 

Line 58 VALUE OF PLANT OPERATION. If the library does not pay all of the costs associated with operating and maintaining the library, report the actual amount paid by the city (e.g. city pays for heat, light) on line 58; if the library budget includes money for telephone, rent, cleaning, etc., report on line 57. 

Line 59 EQUIPMENT. Include expenditures for all library equipment purchased during the 2004 fiscal year. Includes microform equipment, audiovisual equipment computer workstations, and computer-related equipment 

Line 60 ALL OTHER OPERATING EXPENDITURES. Include all expenditures other than those given in lines 42-59.   Report expenditures for electronic access here.

Line 63 CAPITAL OUTLAY. Include funds for the acquisition of or additions to fixed assets such as building sites, new buildings and building additions, new equipment (including major computer installations), initial book stock, furnishings for new or expanded buildings, and new vehicles. This excludes replacement and repair of existing furnishings and equipment, regular purchase of library materials, and investments for capital appreciation. 

Part 5 

A NUMBER HELD AT START OF YEAR - The number of volumes and/or the number of titles owned by the library at the start of the fiscal year (July 1, 2003). 
B NUMBER ADDED DURING FISCAL YEAR - The number of volumes and/or titles added to the collection during the fiscal year whether through purchase or donation. 
C WITHDRAWN DURING FISCAL YEAR - The number of volumes and/or titles "weeded" or lost during the fiscal year. 

Line 64 VOLUMES. For reporting purposes, a volume is a physical unit of any printed, typewritten, handwritten, mimeographed, or processed work, contained in one binding or portfolio, hardbound or paperbound, which has been cataloged, classified, and/or otherwise made ready for use. Include estimate of unprocessed paperbacks here. 

Line 64 BOOKS AND SERIALS. Books are nonperiodical printed publications bound in hard or soft covers, or in loose-leaf format. Serials are publications issued in successive parts, usually at regular intervals, and as a rule, intended to be continued indefinitely. Serials include periodicals (magazines), newspapers, annuals (reports, yearbooks, etc.) memoirs, proceedings, and transactions of societies. Include books, bound periodicals and newspapers, government documents, and paperbacks. Exclude microforms and pamphlets. Except for the current volume, count unbound serials as volumes when the library has at least half of the issues in a publisher's volume. 

Line 68 GOVERNMENT DOCUMENT. Any publication in book, serial, or other form of library material that is published by a government agency, e.g., the publications of federal, state, local, and foreign governments and of intergovernmental organizations to which governments belong and appoint representatives, such as the United Nations, Organization of American States, and the Erie Basic Commission. Do not include pamphlets. 

Line 72 CURRENT SERIALS/PERIODICAL SUBSCRIPTIONS. Report the number of current print serial subscriptions, including duplicates, for all outlets. Examples of serials are periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series. 

Line 72,76 TITLES. Report the number of current print serial subscriptions, including duplicates, for all outlets. Examples of serials are periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series. 

Line 80 AUDIO MATERIAL. A generic term for material on which sounds (only) are stored (recorded) and that can be reproduced (played back) mechanically or electronically, or both. This includes records, audiocassettes, audiocartridges, audiodiscs, audioreels, talking books, and other sound recordings. Items which are packaged together as a unit (e.g., 10 audio tapes, 3 video tapes, 4 compact disks) and are generally checked out as a unit, should be counted as one physical unit. 

Line 84 ELECTRONIC BOOKS. E-books are digital documents (including those digitized by the library), licensed or not, where searchable text is prevalent, and which can be seen in analogy to a printed book (monograph). Include non-serial government documents. E-books are loaned to users on portable devices (e-book readers) or by transmitting the contents to the user's personal computer for a limited time. Include e-books held locally and remote e-books for which permanent or temporary access rights have been acquired. Report the number of physical or electronic units, including duplicates, for all outlets. For smaller libraries, if volume data are not available, the number of titles may be counted. E-books packaged together as a unit (e.g., multiple titles on a single e-book reader) and checked out as a unit are counted as one unit. 

Line 88 VIDEO MATERIAL. These are materials on which pictures are recorded, with or without sound. Electronic playback reproduces pictures, with or without sound, using a television receiver or monitor. Items which are packaged together as a unit (e.g., 10 audio tapes, 3 video tapes, 4 compact disks) and are generally checked out as a unit, should be counted as one physical unit. 

Line 92 COMPUTER APPLICATION SOFTWARE. Includes procedures and associated documentation that instruct the computer to perform certain types of tasks, in contrast to the physical components or devices of a computer (hardware) (for example, Word, Access, Excel, etc.) Items which are packaged together as a unit (e.g., 10 audio tapes, 3 video tapes, 4 compact disks) and are generally checked out as a unit, should be counted as one physical unit. 

Line 96 OTHER. Include all materials not already reported, such as CD-ROM based information products (for example, electronic encyclopedias on CD-ROM), puzzles, art prints, vertical file subject heading (not individual items), films, filmstrips, etc. 

Part 6 

Line 104-115 CIRCULATION TRANSACTION. The total annual circulation of all library materials of all types, including renewals. Note: Count all materials in all formats that are charged out for use outside the library. Count Interlibrary loan transactions only for items borrowed and checked out to customers. Do not include items checked out to another library. (Do not use circulation multipliers. For example, if a film is checked out and shown to 30 people, count 1 circulation, not 30. Do not report "automatic renewals" as circulation.) Items which are packaged together as a unit (e.g., 10 audio tapes, 3 video tapes, 4 compact disks) and are generally checked out as a unit, should be counted as one physical unit. Report annual totals. 

Line 105 CIRCULATION OF CHILDREN'S BOOKS. Children's books are those which are intended for use by persons age 14 and under regardless of the age of the person who checks out the book. 

Line 112 RECIPROCAL BORROWER. A nonresident borrower with a valid library card from another library. Include only circulations to Iowa library patrons. Do not include circulations to patrons served by contracts with cities or counties. This is an annual total, but it may be based on a sample period survey. For a 1-week sample, multiply the sample period total by 52. (Reciprocal borrowers are those who would qualify as Open Access participants, even if their library is not an Open Access participant.) 

Line 113 CITY CIRCULATION. This is circulation of all types of materials to those who actually live within the city limits of the city your library was established by ordinance to serve. Do not count here circulation to rural residents who have a library card from your city library. 

Line 115a RURAL CIRCULATION. This is circulation of all types of materials to persons who are rural residents of your county. Also include those who have a valid card from another city but who actually live in the unincorporated area of the county. 

Line 116,117 INTERLIBRARY LOAN. A transaction in which library material, or a copy of the material, is made available by one library to another upon request. It includes both lending and borrowing. The libraries involved in interlibrary loan are not under the same administration. Include items loaned to or borrowed from the State Library or the Regional Library, including A/V. Report annual totals. 

Line 118 REGISTRATION. Report the total number of people holding valid library cards as of July 1, 2003. (If your library does not now have an accurate method of counting registration, for purposes of consistency the State Library recommends using a 3 year registration period. Multiply the total number of patrons registered during the last fiscal year (2003-04) by 3 to get your estimated total number of library registrations.) 

Line 119,120 REGISTERED BORROWERS. Report the total number of registered borrowers added and withdrawn in FY 2004. 

Line 123 LIBRARY MATERIALS USE. Report the total number of materials used in the library, but not checked out. This includes reference books, periodicals and all other library materials used within the library. Follow the instructions in the Output Measures manual, but conduct a one-week sample. Multiply by 52 to calculate an annual total. Annual totals based on a daily count are also acceptable. 

Line 124 LIBRARY VISITS (not less than 1) **. Report the total number of persons entering the library annually including persons attending activities, meetings, and those persons requiring no staff services. Follow the instructions in the Output Measures manual, but conduct a one-week sample. Multiply by 52 to calculate an annual total, which is used by the national statistics project. Annual totals based on a daily count are also acceptable. This information is required annually for the national statistics project, FSCS. 

Part 7 

In collecting and reporting output measures, please follow the definitions and instructions provided in the Output Measures for Public Libraries, second edition, except the instructions concerning sample period. Use a one-week sample. Do not report annual figures in this section. If data is collected in two one-week periods, add the totals and divide by 2 to provide a one-week figure. In keeping with the recommendations of the Standards Committee, the State Library recommends that Output Measures surveys be conducted every 3 years. Report only the results of surveys conducted in the past year. 

Line 125 NUMBER OF REFERENCE TRANSACTIONS. Definition: A reference transaction is an information contact which involves the knowledge, use, recommendations, interpretation or instruction in the use of one or more information sources by a member of the library staff. The term includes information and referral service. Information sources include printed and non-printed materials, Internet, FirstSearch, machine-readable databases, catalogs and other holdings, records, and through communication or referral, other libraries and institutions and persons both inside and outside the library. The request may come in person, by phone, by fax, mail, or by electronic mail from an adult, a young adult, or a child. Do not count directional transactions or questions of rules or policies. Examples of directional transactions are "Where are the children’s books?" and "I’m looking for a book with call number 612.3." An example of a question of rules or policies is "Are you open until 9:00 tonight?" Note: If an actual count of reference transactions is unavailable, determine an annual estimate by counting reference transactions during a typical week in October and multiply the count by 52. A "typical week" is a time that is neither unusually busy or unusually slow. Avoid holiday times, vacation times for key staff, or days when unusual events are taking place in the community or in the library. Choose a week in which the library is open its regular hours. Include seven consecutive calendar days, from Sunday through Saturday (or whenever the library is usually open.) 

Line 126 NUMBER OF REFERENCE TRANSACTIONS COMPLETED. Report the number of reference questions completed in the same working day in which they were asked. 

Line 133-138 DOCUMENT DELIVERY. This is a measure of how rapidly items are obtained which are not immediately available. "Document" in this sense means anything requested by a patron. In the Output Measures manual you will find instructions for how to count the delivery times. Delivery means any method used to fill the request, including interlibrary loan and reserves. 

Part 8 

These items are specifically formatted to be reported to the Federal State Cooperative System (FSCS) for Public Library Statistics 

Line 139-142 NUMBER OF SERVICE OUTLETS. Use this section to report all service outlets as defined below. Service units that are NOT OPEN TO THE PUBLIC are NOT to be reported as public service outlets. Service must be provided on a regular basis throughout the year. 

Line 139 CENTRAL LIBRARY. Enter the number of Central Libraries. A Central Library is the single unit library or the unit where the principal collections are kept and handled. Also called Main Library. Some county, multicounty and regional library systems may not have a main library. Some systems may have an administrative center which is separate from the principal collections and is not open to the public. 

Line 140 BRANCHES. Enter the number of branch libraries. A branch library is an auxiliary unit of an Administrative Entity which has at least all of the following: (1) separate quarters, (2) an organized collection of library materials, (3) paid staff, and (4) regularly scheduled hours for opening to the public. 

Line 141 BOOKMOBILES. These are trucks or vans specially equipped to carry books and other library materials; they serve as traveling branch libraries. Count the number of vehicles in use rather than the number of stops the vehicle makes. 

Line 142 OTHER SERVICE OUTLETS. Enter the number of other service outlets. Examples are outlets in senior citizen centers, day care centers, jails, or other organizations or institutions with small and frequently changed collections of books and other library materials. 

Line 143 TOTAL NUMBER OF REFERENCE TRANSACTIONS. See definition of reference transaction (Line 125). This total is obtained by multiplying the number of reference transactions in a sample period by the appropriate multiplier to arrive at an annual figure (i.e., if there were 100 transactions in a week, the total would be 100 x 52, or 5200). 

Line 144 FTE LIBRARIANS with ALA ACCREDITED MLS from an institution accredited at the time of graduation. FTE is Full Time Equivalent (Line 6-9), ALA is the American Library Association, MLS is the Master of Library Science degree. 

Line 145 HOURS OPEN PER TYPICAL WEEK. (Main Library) The total of hours open in a typical week. 

Line 146 TOTAL HOURS OPEN PER YEAR. (Duplicated) Total annual public service hours for all outlets combined. If the library has no branches or bookmobiles, has the same hours year-round, and was not closed other than the regularly scheduled days and times, multiply the value given in Line 145 times 52 to determine the value for Line 146. For example, if the library was open 20 hours per week year-round and was not closed for construction or repairs, Line 145 is 20 and Line 146 is 1040. If the library had summer hours which were less or greater than winter hours, or has branches or bookmobiles, or was closed for repair or remodeling, one of the following scenarios may apply. Report the sum of all public service hours for all library facilities (including bookmobiles) for the entire year. 

For bookmobiles, report only the hours in which the bookmobile is open to the public. Include only branches or bookmobiles which conform to the definitions in Line 140 or Line 141. 

Do not include hours for deposit collections or other similar service hours. Total annual hours should reflect any increase or decrease in hours during "summer hours." Subtract the total hours that the main library, bookmobiles, or branches were closed other than regularly scheduled days or hours. Line 150 is intended to report the exact number of hours your library was open last year. There are several possible scenarios. These are examples, for the purpose of illustration only: 

SCENARIO ONE: The library is open the same number of hours year-round and was closed only for regularly scheduled days and times. Multiply hours open per week times 50 weeks. In Scenario One, if the library is open 20 hours per week in Line 145, the value entered for Line 146 is 1,000 (20 hours x 50 weeks). This is the only scenario in which it is appropriate to use the multiplier of 50 weeks. 

SCENARIO TWO: The library is open 25 hours per week in the winter and 20 hours per week in the summer. Winter hours last 40 weeks, summer hours last 12 weeks. The library was closed for 10 holidays and was also closed for remodeling for 3 weeks during the winter. In Scenario Two, the following calculations would be made: Hours Open -Multiply 25 (hours) x 40 (weeks) for winter hours = 1000 (a1) -Multiply 20 (hours) x 12 (weeks) for summer hours = 240 (a2) -Add a1 + a2 = 1240 Hours Closed -Calculate the number of holiday hours closed, for Scenario Two, let us use 10 (holidays) x 5 (hours) = 50 (b1) -Calculate the number of hours closed for remodeling, multiply 3 (weeks) x 25 (hours) = 75 (b2) -Add b1 + b2 = 125 Total -Subtract hours closed from hours open = 1115 

SCENARIO THREE: The library has a main library, several branches, and a bookmobile. Using the methodology outlined in Scenario Two, the total hours for each outlet are calculated. Annual hours for each unit are added together to provide an annual total for all outlets. 

Line 147 TOTAL CIRCULATION OF MATERIALS CATALOGED AS "CHILDREN'S". The total circulation of all children's materials in all formats to all users, including renewals. 

Line 148b CHILDREN'S PROGRAM ATTENDANCE. A count of the audience at all programs for which the primary audience is children. Include adults who attended children's programs. For Line 147 and Line 148, "children" are considered persons age 14 or under. 

Part 9 

Information provided is entered into a database at the State Library and will be provided upon request. 

Line 155a-c: Enter the name of the library, indicate whether the building is accessible, and enter the square feet of the building for each library or branch. Use the Add Group feature to report branch libraries. 

Line 155d How many total square feet of space in your library? The total square feet for all branches. This is the area on all floors enclosed by the outer walls of the library. Include all areas occupied by the library, including those areas shared with other agencies and areas off-limits to the public. 

Line 161c TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY CONTRACT. Contracts are written and specify services provided and amount of annual compensation. Do not include contracts with county supervisors for rural service. 

Line 161e TOTAL POPULATION OF CITIES YOUR LIBRARY SERVES BY INFORMAL ARRANGEMENT. List cities in your county which have no library, whose citizens use your library, but which have no formal contract with your library. Also list total population for those cities. 

Line 162 ANNUAL MEETING ROOM USE. Report the number of times the library's meeting room(s) is used for non-library sponsored programs or meetings. 

Line 166 NUMBER OF TOTAL LIBRARY MATERIALS (VOLUMES) CATALOGED AS CHILDREN’S OWNED BY THE LIBRARY (As of June 30, 2004). Include all items counted in Lines 68-103 which are cataloged as children’s. (If available) 

Part 10 

FSCS ELECTRONIC TECHNOLOGY SURVEY The U.S. Department of Education is collecting information on electronic technology in public libraries. 

Line 169. NUMBER OF DATABASES Report the number of databases, including locally mounted or remote, full-text or not, for which temporary or permanent access rights have been acquired. A database is a collection of electronically stored data or unit records (facts, bibliographic data, abstracts, texts) with a common user interface and software for the retrieval and manipulation of the data. Note: The data or records are usually collected with a particular intent and relate to a defined topic. A database may be issued on CD-ROM, diskette, or other direct access method, or as a computer file accessed via dial-up methods or via the Internet. Include such services as EBSCO Host and OCLC FirstSearch, but do not include other electronic serial databases (e.g., Project MUSE, OCLC ECO Project). Report the number of database licenses (subscription or one-time purchases). Each licensed database product is counted individually even if access to several licensed database products is supported through the same interface (e.g., ProQuest, OCLC FirstSearch) 

Line 170. NUMBER OF CURRENT ELECTRONIC SERIAL SUBSCRIPTION Current serial subscriptions are arrangements by which, in return for a sum paid in advance, serials are provided for a specified number of issues. Report the number of electronic, electronic and other format, and digital serial subscriptions (e-serials, e-journals), including duplicates, for all outlets. Examples include periodicals (magazines), newspapers, annuals, some government documents, some reference tools, and numbered monographic series distributed in the following ways: a) via the Internet (e.g., HTML, PDF, JPEG, or compressed file formats such as zipped files), b) on CD-ROM or other portable digital carrier, c) on databases (including locally mounted databases), and d) on diskettes or magnetic tapes. Electronic serial subscriptions include serials held locally or remote resources that the library has authorization to access, including those available through statewide or consortia agreements. Do not include subscriptions to indexing and abstracting databases that include full-text serial content (e.g., EBSCO Host, ProQuest, OCLC FirstSearch). 

Line 171. NUMBER OF LIBRARY MATERIALS IN ELECTRONIC FORMAT. Do not include computer application software for programs such as WordPerfect or Excel. Include materials that are currently reported as Other Library Materials, Line 100, such as CD-ROM based encyclopedias (e.g., Grolier) and other reference materials. Report the number of units. Report electronic books(e-books) in Line 84. Report the number of physical units such as CD-ROMs, magnetic tapes and magnetic disks that are designed to be processed by a computer. Examples are U.S. Census data tapes, locally-mounted databases, reference tools, and serials on CD-ROM, tape, or floppy disk. Exclude bibliographic records used to manage the collection, library system software, and microcomputer software used only by the library staff. 

Line 172. NUMBER OF INTERNET COMPUTERS FOR STAFF USE ONLY. Report only Internet computers that are never used by the public. 

Line 173. NUMBER OF INTERNET COMPUTERS FOR PUBLIC USE. Include computers that are also used by staff and public and by public only. 

Line 174. ARE THE INTERNET COMPUTERS IN THE LIBRARY CONNECTED TO A LAN? Report yes or no. A LAN is a local area network that connects computers within a building. Do not report standalone computers. 

Line 175. WHAT IS THE MAXIMUM BANDWIDTH/SPEED OF THE INTERNET CONNECTION FOR THIS LIBRARY? Select from the following: Dial-up; 56kbps direct connect; greater than 56kbps direct connect; other Note: A dial-up connection uses a modem and a phone line. A direct connection uses a dedicated connection such as a cable modem or a leased line (e.g, 56kbps frame relay, ISDN, DSL, T-1, cable modem, wireless, satellite). Enter additional information about the Internet connection in 176. 

Line 177. NUMBER OF USERS OF ELECTRONIC RESOURCES IN A TYPICAL WEEK. Count the number of customers using electronic resources in the library in a typical week. Electronic resources include, but are not limited to, Internet (WWW, e-mail, telnet, other), online indexes, CD-ROM reference sources, and the online catalog. Do not include staff use of the resources. Note: The number of users may be counted electronically using software, or manually, using registration logs or the enclosed Electronic Usage Survey. Count each customer that uses the electronic resources, regardless of the amount of time spent on the computer. A customer who uses the library’s electronic resources three times in a week would count as three customers. For confidentiality purposes, it is recommended that, after recording the needed statistics, logs be discarded each day. 

Line 178. NUMBER OF INTERNET-RELATED CLASSES TAUGHT BY LIBRARY STAFF. Note: Classes may be in or outside of the library. 

Line 179. Number of people attending Internet-related classes taught by library staff. 

Part 11 

Line 180. City This is the city or town in which the administrative entity or outlet is located. 

Line 181. Street Address This is the complete street address of the administrative entity or outlet. Note: Do not report a post office box or general delivery. 

Line 182. Zip This is the standard five-digit postal zip code for the street address of the administrative entity or outlet. 

Line 183. Zip plus 4 This is the four-digit postal zip code extension for the street address of the administrative entity or outlet. 

Line 184. City This is the city or town in which the administrative entity or outlet is located. 

Line 185. Address This is the mailing address of the administrative entity. Note: This can be a post office box or general delivery. 

Line 186. Zip This is the standard five-digit postal zip code for the mailing address of the administrative entity. 

Line 187. Zip plus 4 This is the four-digit postal zip code extension for the mailing address of the administrative entity. 

Line 188. Phone This is the telephone number of the administrative entity or outlet, including area code. Note: Report telephone number without spacing or punctuation. 

Line 189. Fax This is the fax number of the director of the administrative entity. 

Line 190. Web Address This is the Web Address of the administrative entity. http://__________________________/. 

Line 191. Director E-mail This is the e-mail address of the director of the administrative entity.