The meeting minutes, when approved by a formal vote or by consensus of the board, are the official legal record of what happened at the board meeting. The minutes are also an important communication between the board and your constituents. New board members should examine the minutes of board meetings for at least the past year to obtain a good perspective on the issues the board has faced and how the board handled them.
Board members may request corrections in the minutes before the board accepts the minutes as a record of the previous meeting. But board members do not have a right to demand that their reasons for voting a certain way or their detailed views about an issue be recorded in the minutes. Every board member should have had an opportunity to express their views prior to the vote on any issue. Members’ “yes” or “no” votes represent their views on the issue.