During the meeting, board members will hear reports from committees, the director and staff. The reports will provide the background and information the board needs to deal with the issues on the agenda for the rest of the meeting. Often, the reports will conclude with a recommendation for board action. If those reports were in written form and sent to the board members prior to the meeting, you should be well prepared to take action on them without having them read to you during the meeting. Those presenting reports during the meeting should simply highlight information, clarify items and answer questions.