Library trustees have a great deal of control over library funds. As stated in most library ordinances, the board has “exclusive control of the expenditure of all funds allocated for library purposes…” and “all money appropriated by the council from the general fund for the operation and maintenance of the library shall be set aside in an account for the library.”
Another way of saying it is that, while the city council decides on total funding for the library, the library board has control over how it is spent. This includes the power to move funds from one line item to another. No library funds may be spent except by motion of the board. Invoices and bills are approved by the board and signed by the designated board authorities (usually the board president and secretary). After approval by the board, it is recommended that the bills be paid by the city clerk.